How to Cut Down On Email Clutter
The Average employee gets over 12o emails ad day, most CEO’s receive 300+. Eeks!! How can you cope with that deluge of email on a daily basis.
Here are a few tips from my friend Dianna Booher, whose new book Faster, Fewer, Better Emails came out this week.
What to do:
- Read each email only once and either delete, put into action, reply or send to right person.
- Ask coworkers not to cc all.
- Don’t prolong responses with personal commentary that is meaningless. Women often try to build relationships with email; this is not the place.
- Acknowledge receipt and respond with a plan: “I will get that report to you after I hear from Tom; you will have it by 3:00pm.”
- Bow out after introductions.
- Don’t forward jokes, stories, etc. We all have enough distractions.
- Unsubscribe to ezines.
- Turn off alerts.A tip from me:
- Only check email 4-5 times a day. First thing when you start work, before lunch, after lunch, mind-day and at end of day. Don’t take it home and don’t read it before bed- it will wreak havoc with your sleep. You train people how to expect your response. If you respond immediately, they will always expect it.
You can handle your email in a way that works for you. Try these techniques and let me know if they helped!